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Subject: RE: Jet Li to join in Matrix 2 and 3
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Date: 2001-09-20 06:34:50

Offices, Shops And Railways Act 1974

General Duties Of Employers

2.1 IT IS THE DUTY OF EVERY EMPLOYER TO ENSURE, AS FAR AS IS REASONABLE PRACTICABLE, THE HEALTH SAFETY & WELFARE OF ALL HIS EMPLOYEES.

2.2 WITHOUT PREJUDICE TO THE GENERALITY OF AN EMPLOYERS DUTY UNDER THE PRECEDING SUB SECTION, THE MATTERS TO WHICH THAT DUTY EXTENDS INCLUDE PARTICULAR:

A. The provision and maintenance of plant and systems of work SO AS SAFE AS REASONABLE PRACTICABLE safe without risk to health.
B. Arraignments for ensuring, SO AS SAFE AS REASONABLE PRACTICABLE, safety and absence of risks to health in connection with the use, handling, storage and transport of articles and substances.
C. The provision of such information, instruction, training and supervision as is necessary to ensure SO AS SAFE AS REASONABLE PRACTICABLE, the health and safety at work of his employees.
D. SO AS SAFE AS REASONABLE PRACTICABLE as regards to any place of work under the employers control, the maintenance of it in a condition that is safe and without risks to health and the provision and maintenance of means to access to and to progress from it that are safe and without such risks.
E. The provision and maintenance of a working environment for his employees that is, SO AS SAFE AS REASONABLE PRACTICABLE, safe and without risks to health, and adequate as regards to facilities and arrangements for the welfare at work.

Section 7 – General Duties Of Employees At Work

It shall be the duty of every employee while at work:

A. To take reasonable care for the health and safety of himself or other persons who may be effected by his act or omissions at work.
B. As regards to duty imposed on his employer or any persons by or under the relevant statuary provisions, to co-operate with him as far is necessary to enable that duty or requirements to be performed or compiled with.

Section 8 – Duty Not To Interfere With Or Recklessly Misuse Things Provided In Pursuant To Certain Provisions

No person shall intentionally or recklessly interfere with anything provided in the interest of safety or welfare in pursuance to any of the relevant statuary provisions.

Rules Of The Information Technology Department At ETEC

 NO smoking anywhere in the I.T. department
 Food and drink only to be consumed in the designated areas.
 NO running.
 NO swearing.
 NO horseplay or fooling around.
 NO bags to be left in the walkways.
 Please demonstrate the highest standards of personal hygiene.
 Software and hardware should be shutdown/closed down in the way shown in the manufacture’s instructions and according to the rules lay down by the company.
 All disks must be kept in the disk boxes provided when not required.
 All training materials and disks must be returned to where you borrowed them from or they should be returned to the media library.
 Confidential data must be returned to source or secured if the workstation is left unattended and permission must be sought if you need to enter any of the offices.
 No games to be played
 Music is allowed if it is at a reasonable level or if headphones are used
(ONE EAR ONLY!)
 No portable t.v. allowed.
 An abusive or disruptive attitude will not be tolerated.
 Any files (Inc. downloaded files from the Internet) must be virus checked before use.
Sickness Procedure

The procedure to be followed for the notification and the certification of absence due to sickness must be understood

The requirements are:-

You or someone else must inform ETEC that you will not be attending due to illness by phone before 10:00am

For am absence period of up to 3 consecutive days you must produced a Participant Absence Form.

For absence period of up to 7 consecutive days (inclusive of weekends and bank holidays), you must provide a Self-Certification Form (SC2).

FROM THE 8TH consecutive day of sickness, a medical certificate is required (Doctor’s note).

Approaching the 21st day of sickness, you will be informed that training will be consecutive day of absence, unless it is clear that you are likely to be fit to resume within the following week.

In all cases, if you are withdrawn from Vocational / Work Experience because of extended sickness, you may be given the opportunity of returning to the program via the Job centre, when you have fully recovered (Subject to the approval of the TEC)

Absence from the program due to an injury sustained whilst in training should be recorded and reported.
Fire

Fire Safety Tips

1. Keep flammable materials to a minimum
2. Lock away flammable items when not in use
3. Keep stairs and corridors clear
4. Avoid piles of rubbish in hidden places
5. All gas and electrical equipment should be checked regularly
6. Make sure every one knows how to raise the fire alarm
7. Check the fire alarm on a weekly basis
8. Fire alarms and extinguishers checked every 13 months
9. Keep fire doors and exits free and clearly marked
10. Have regular fire drills and clearly display fire extinguishers
11. Make sure people know how to use the fire extinguishers

The Fire Triangle

A fire is a chemical reaction caused by the coming of 3 things:

HEAT
OXYGEN

FUEL

This is known as a “fire triangle”,

If you remove any of these things the fire will cease to burn.

Fires are normally classified into the 4 main categories:

Class A this involves solid materials e.g. wood, fabric etc.
Class B this is normally a fire that is ether oil-based or is a form of liquefiable solid.
Class C this covers electric fires.
Class D this covers metal fires and conduction/convection fires.

Fire Extinguishers

These work by preventing the fire from getting heat or fuel or oxygen. There are five types of extinguisher. Until recently they were all different colours. Now they are 95% with 5% colour for the type. The fire extinguishers all contained different products and can be distinguished by their colour band.

Red = Water filled
To be used for wood, plastic and solids
Not for use with electrical, liquid and metal fires

Blue = Powder filled
To be used for electric fires (up to 1,000 volts)
Not for use with metal fires

Black = Co²
To be used for liquid, electric fires (over 1,000 volts)
Not for use with metal fires

Green = Halon filled
To be used for liquid, electric fires (over 1,000 volts)
Not for use with metal fires

Yellow = Foam
To be used for liquid fires
Not for use with electric and metal fires
Control Of Substances Hazardous To Health Regulations 1988

General

Under the COSHH Regulations each employer is required access all hazardous substances which are used in the work places.

These assessments must be recorded in writing and the results must be passed to the work force for further action. Once assessments have been completed, the results must be monitored and remedial action carried out when necessary.

Under the Carriage, Package and Labelling Regulations, there are a wide variety of symbols used to identify dangerous substances, how there are only four symbols that identify substances that fall under the COSHH regulations,

Each of these symbols are coloured black on orange or yellow background, here they are:

Toxic = Can cause serious long-term health problems and even death.

Corrosive = Will burn skin, clothing, material on contact.

Harmful = Can cause short or long term health problems if inhaled, absorbed, ingested or injected

Irritant = Will cause irritation to the eyes, skin or respiratory passages.

Those are the main ones that come under the COSHH; there are many other signs that are related to with health and safety. Here are a few:

Electrical danger Ear protection Eye protection Warning

No trespassing no smoking Fire exit Dangerous to environment

Flammable material Explosive material Flammable liquids Speaks for itself!

Always read the labels when using chemicals such as cleaning fluid always read labels and use with care. When finished with the product, please return it to the place that you took it from.
The Data Protection Act 1984

The Data Protection Act 1984 places obligations on those who record and use personal data. They must be open about the use and follow sound & proper practises.

The Act gives rights to individuals about whom information is recorded. They may find out information about themselves which is false and hurtful, challenge it, have it corrected or it may be erased if appropriate, and claim compensation.

What The Act Covers

The Act only applies to automatically processed information. It does not cover information that is processed manually (e.g. paper files). Not all computerised information is covered by the Act, only that which is related to living individuals. So for example, it does not cover information that relates only to a company or organisation.

Registration

The term “Computer” is never used in The Data Protection Act. The Act uses the terms “Data” and “Data users”. Anyone who holds personal information about living individuals on a computer must register unless covered by one of the exemptions provided by the Act People or organisations who have personal information processed by a computer bureau are still data users, even if they do not have their own computer.

A computer bureau, in broad terms, means anyone processing personal data for someone’s behalf. To register as a data user the information that has to be supplied for inclusion in the register is:

 The name and address of the data user.
 A description of the purpose for which the personal data is used for.
 The type of personal data recorded.
 Where the personal data is obtained.
 To whom they are disclosed.
 A list of countries outside the UK to which they maybe transferred.

A computer bureau applies to anyone who carries out-processing for someone else, even if it is not a commercial service. A register entry for a computer bureau will contain only its name and address.

Once a data user has registered he must only act within the terms of hid register entry. Not to do so will be considered an offence.

The Data Protection Principles

Once registered, data users must comply with the Data Protection Principles in relation to the Personal Data that they hold. However, the Registrar cannot enforce the principles against unregistered data users. Broadly the principles state personal data shall be:

 Collected and processed fairly and lawfully.
 Held only for specified and lawful purposes
 Used only for those purposes and only disclosed to those people described by the register entry.
 Adequate, relevant and not excessive in relation to the purposes for which they are held.
 Accurate and where necessary kept up to date.
 Held no longer than is necessary for the registered purpose.
 Protected by proper security.

The principles also provide for individuals to have access to data held about them and where appropriate, to have the data corrected or deleted.

The Individuals Rights

An individual is entitled to be supplied to a data user with a copy of any personal data held about them – the “Subject access” right. Individuals may write direct to the user for they’re direct to the user for their data, or they may consult the registrar to obtain more details about the user. Each entry on the register shows the name and address of the data user, a description of the type of information held, how it is gathered and used, and to whom it will be disclosed. It is also shows an address where the subject access requests may be sent.

Data users may charge up to £10 for a meeting each but some may decide to charge less or nothing at all. They have up to 40 days in which they to provide the data from the date of receiving adequate information to help them locate the data or identify the individual making the request. If the data is not located within 40 days, the individual has the right to complain to the registrar or apply to the court for an order that the data user should provide access.

A person who has suffered damage and any associated distress caused by the loss, unauthorised destruction or unauthorised disclosure of information about themselves, or through that information becoming inaccurate, can seek compensation through the High Court, or County Court in England and Wales. If personal data is inaccurate the individual may complain to the registrar or apply to the High Court in England and Wales for correction or deletion of inaccurate information.

Background to the Data Protection Act 1984

The Data Protection Act received Royal Assent on the 12th of July 1984. It is the first piece of legislation in the United Kingdom to address the use of computers.

European Union Data Protection Directive

The Directive sets out to protect the fundamental rights and freedoms of natural persons and their right to privacy, with respect to the processing of personal data. The United Kingdom Data Protection Act 1984 introduces measures for protection for individuals that enable the United Kingdom to rectify the Council of Europe Convection on Data Protection. But unlike the Convection and the Directive it does not refer to privacy.

There are similarities between the provisions of the Directive and the Act.
Common features include:

 Registration (called notification in the Directive) will remain, though with the option of a simplified form of registration and further exemptions from the registration.
 The general principles of good practise, familiar in The United Kingdom as the 8 Data Protection Principles, are incorporated into the Directive.
 As independent supervisory authority will enforce national data protection legislation, as the Data Protection Registrar currently does.

Elements included into the Directive and new to the United Kingdom include the following:

 The inclusion of some manual records within scope of data protection legislation.
 Rules about legitimacy of processing
 Special rules for the processing of particular sensitive personal data: i.e. racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, and data about sex life, criminal offences or convictions.
 To protect freedom of expression, exemptions for personal data processed for journalistic purposes or artistic or literacy expressions.
 A duty on all controllers (Data users) to comply with data protection rules whether or not registered under the new system.
 Provisions designed to ensure that generally personal data transferred to non-European union countries would be adequately protected.

The Act is designed to allow the United Kingdom to ratify the council of Europe “Convention for the Prevention of Individuals with regard to Automatic Processing of Personal Data”.

The conventions has two objectives:

 To protected individuals in circumstances where information about them is processed automatically.
 To facilitate a common international standard of protection for individuals such that the free flow of information across international boundaries can proceed properly.

The Data Protection Act is therefore concerned with information about individuals, which is processed by computers. I t introduces significant new rights for individuals whom the information relates to. Such an individual generally` has the right to:

 Claim compensation for damage and any associated distress arising from loss or unauthorised destruction or disclosure of personal data relating to them or rising from the inaccuracy of such data.
 Have a copy of the information about them, which is held on computer.
 Challenge the information about them if they believe it to be inaccurate and where are appropriate have the information corrected or erased.

The Act places obligation on those who use personal data in computers. They must be open about the use and follow sound and proper practises. Computer bureau’s have more limited obligations mainly concerning with the maintaining appropriate security around the personal data.
Display Screen Regulations 1992

Following regulations should always be followed when using the computers:

 There should be adequate lighting.
 Anti-glare screens should be fitted so there is fewer glares and distracting reflections on the computer screens.
 Noise level should be kept to a minimum.
 There should be enough legroom and clearance to allow freedom of movement in posture.
 The computer’s monitor should have an adjustable contrast button and give a stable image. The monitor should be moveable to be able suit a DSO.
 The keyboard should be usable, detachable and adjustable. The text on keys should be readable.
 The computer desk should allow flexible arrangements of the equipment and be spacious. The DSO’s chair should be adjustable and a footrest should be supplied if required. The back of the chair should also be adjustable so that it supports the DSO’s back.
 Underneath the desk should be kept clear so there is enough legroom for DSO’s legs. Forearms should be horizontal. In case of hands, there should be no minimal extension, flexion or deviation of the wrists.
Personal Responsibilities

When I come to work for ETEC there is certain rules which that I have to follow and a certain way that I such that act. Here is a list of my personal responsibilities.

 I must abide by the organisational rules set by down by the company.
 I must respect my colleagues and speak to them in a friendly manner. If any of were in a breach of organisational rules, I would first ask them first to stop, if they took no heed from my warning I will then inform the supervisor of what they were doing.
 I will always report any faults with the office equipment such as broken chairs and unstable desk or faults with he computers such as virus or crashed programs; I will report them to my assessor.
 I adopt good working practises when I do a work task, such as adjusting the chair to suit my needs, adjusting the screen so that it is a at eye level. I will ask my colleagues if they are using a computer and ask them if they are doing anything important such as work request, and if they are not using it for anything important, I ask them if I may use it as I may have a important task to do. I will do the same for my colleagues.

Hazards & Risks

Hazard = something with potential to cause harm
Risk = the likelihood of the hazard’s potential being realised.

There are many types of risks in the work places, many are caused by people’s working methods, such as leaving bags in walkways and some are caused by laziness. You can not stop accidents, but they can be prevented. When it comes to risk there is two types of risk, a high risk and a low risk.

Here is a list of low risks:

1. A cable from the computer is trailing a long the floor but is next to the wall.
2. A bottle of cleaning fluid has been left on the desk, but the top is on.
3. Somebody brining food and drink into the working area.
4. Leaving cupboard doors opens.

Here is a list of high risks:

1. A cable from the computer is trailing across the floor where are people are walking.
2. A bottle of cleaning fluids is left on the desk with the top off.
3. Handling food and drinks (liquids if spilt could start a fire) near computers.

An example of high risk in the use and maintenance of machinery is going behind machines and touching the back of it with wet hands. The risk would be less if your hands were dried; there would be almost no risk if you knew what you were doing.

An example of high risk with use of materials and chemicals is using the wrong chemicals for a job, leaving the top off or not putting the chemicals back in the right place. The risk would be less if the chemicals where appropriate for the job and where used by skilled personal and put back securely into the correct place.

An example of a high risk in the work place is someone bring hot drinks in, there would be a hazard that someone could be burned, or an electrical fire started if the drink is consumed near a computer. The risk would be less or not at all is the drinks were consumed in the appropriate room such as the canteen.

An example of high risk due to a person’s conduct is people throwing missiles around, fooling around or fighting (even if it for fun) as a smart man said “It’s all fun and games until someone loses a eye.” The risk would be less if it is a verbal argument or if it was outside the building.

A high risk due to spillage is if the liquid spilled is toxic or corrosive there is danger to the building and the health of people working in the building. The risk would be less if the content was non-toxic and not near any electrical equipment.

There is high risk due to environment conditions is if the windows are open, people could fall out. There is a low risk if the temperature is high, someone may faint.

The People Responsible For Health And Safety At ETEC

 The Supervisor (Alan Young) and he is located in the Supervisor’s office.
 The Fire Safety Officer (Claire Cousins)
 The First Aider (Claire Cousins)
 In the event of a fire, the fire exit is located on the ground floor near the lift.
 The Fire Assembly Point is Located across the road from the Hudson House Building.
 At the assembly point, you must report to the Fire Officer.
 The Health & Safety officer (Douglas Butler)

Working Practises That Don’t Conform To Work Policies

Photocopier

The photocopier manual states that it must be 15cm from the wall, ETEC has the photocopier 60cm. Also trainees are not allowed to use the photocopier at al.

Working Space

ETEC state that there should be 11 square cubic feet of space to work in however it is not possible because we share the premises with Call-Centre.

Cleaning And Maintaining The Equipment

1. Seek permission from the supervisor to access the Media Library Cupboard and retrieve the cleaning materials.
2. I handle the cleaning
3. I will always abide by the COSHH Regulations of 1998 (Control Of Chemicals Hazardous To Health).
4. I make sure I use the correct cleaning fluids for the work task I am doing, such as putting white spirit on a cotton bud to clean the keyboard.
5. I will always abide by the organisational Rules
6. When I have finished with the cleaning chemicals I put them back in the Media library.
First Aid In The Workplace

General

Under the Health and Safety (First Aid0 Regulations 1981, the Employer must ensure the provision of adequate First Aid facilities.

This must include the following:

 Qualified First Aiders
 First Aid boxes
 Access to an Accident Record Book (Form B1 510)
 First Aid point locations

The number of first aiders that may be required is dependent upon a number of factors such as the type of work being carried out, the possible hazards within the workplace, the shift systems that may be in operation and number of employees on staff.

The legal requirement for a minimum of 1 First Aider for any firm that employs 10 or more staff.

As a Trainee, you need to be aware of the First Aid arrangements for your placement or project.

You should be informed of the following during induction period:

1. The name of your First Aider.
2. The location of the First Aid box
3. The procedure for filling in the accident record book.
4. Any other actions applicable to he Project/Placement regarding First Aid.

ALL ACCIDENTS MUST BE REPORTED.

Manual Handling

Every year approximately 30% of all injuries caused in British Industry are associated with manual handling operations.

These injuries are classed as either acute or chronic.

Acute are immediate such as cuts, bruises, fractures etc.
Chronic is cumulative injuries caused through long term repetitive work or incorrect lifting technique, and result in a number of disorders or bouts of non-specific back pain.

In 1992 the Manual Handling Operations Regulations came into force, they
Require the employer to:

Avoid hazardous manual handling operations when reasonable practicable.

When this is not possible then assessments have to be carried out on all
Hazardous operations that pose a risk of injury and recorded in writing.
The results are then passed on to the workforce for further action as may be necessary.

The Employer must also ensure that staff is given sufficient information, instruction and training in manual handling technique to allow them to carry lifting operations safely and free from the risk of injury.

YOU SHOULD:

 Assess any load prior to lifting it.
 Only move loads you can manage.
 Make sure you how to correctly move the load safely.
 Always use lifting equipment if it is available.
 Clear work area of obstacles

IF IN DOUBT, GET HELP
Electrical Hazards In The Workplace

Electricity is Dangerous, because of the following factors:
 You can not hear it
 You can not see it
 You can not taste it
 You can not smell it

When you touch it, it’s too late and an accident will occur.
Electricity can kill or cause serious burns if you come into contact with it.

MAKE SURE THAT YOU:

Understand the safety precautions and instructions before using any electrical appliances; if you don’t understand how to use it or you are in doubt ask your supervisor for advice.

Always switch off at the mains before connecting or discounting ANY electrical appliance.

Check all electrical equipment for damage/defects prior to using it and report any damaged equipment, cables, extension, leads etc. to your supervisor.

AlWAYS TREAT ELECTRICITY WITH RESPECT
Copyright Act 1988

The Copyright Act 1956gave protection against the reproduction of articles from drawing them. The provisions of the Act were first intended to give protection against unauthorised use of drawings of cartoon characters. Also while protection offered to an article under a registered design was limited to 15 years (now 25 years) the copyright protection lasted as now for 50 years.

The 1988 Act gets rid of copyright protection for drawing but gives instead a design right, which automatically acquired and does not require registration. It lasts for 10 years from the end of year when the article is first marketed or 15 years after it was designed, whichever period was first expire. During the last years five years of its life, anyone able to get a license to make the article by paying royalty to the owner at a rate to be agreed upon by the Patent Officer if the original is unavailable.

Copyright

The 1988 Act does not require the owner of a copyright to register it or to follow any formalities in respect of it. The protection is given by the Act to every original literary, dramatic, musical and artistic work that was previously unpublished.

Ownership and Duration

The owner of a piece of work that is under copyright act is the author.

Under the Act, protection of copyright exists in a work during the lifetime of the author of it and until the end of the period of 550 years from the end of the calendar year in which the author died. The copyright then comes to an end.

Infringement

A person who is infringing the copyright will usually have copied from the work and an action can be brought for injunction and/or damages or for an account of profits from the wrongful use of the copyright work.

Computer Software

The 1988 Act continues the previous position under which computer software is protected in the same way as that of literary copyright.

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